A common configuration for home users is a single computer, maybe shared by a husband and wife who want to keep certain tasks, contacts and other items in common, yet keep their mail separate. In Outlook Express, you'd use separate "identities," but wouldn't be able to have a common family calendar.
Outlook doesn't have identities, but it does have "profiles" in Outlook 97, Outlook 2002, and Outlook 98/2000 in Corporate/Workgroup mode. In Internet Mail Only mode, each person will need to log on with a separate Windows user profile.
See Create Separate Outlook 2000 Accounts for details on how to set that up. In either situation, it is possible to keep mail accounts separate, but share other information.
If you're mainly interested in setting up Outlook so that each person keeps their own mail separate, you don't need to use the third PST file for shared information. Also, you can extend this technique to any number of users, simply by creating additional Outlook profiles or Windows logons.
Note This article applies to the Internet Mail Only configuration of Microsoft Outlook® 2000. If you're not sure which configuration of Outlook you have, on the Help menu, click About Microsoft Outlook to check.
Many families and businesses share computers but don't want to have to share one Inbox. For example, each person in your family might have an e-mail account, but you all use the same computer and would prefer that each account have its own private, password protected mailbox. To accomplish this, you need to create Windows profiles for each user and then set up a separate Outlook account from within each Windows profile.
Each user can add a password to their profile. Then, whenever a user starts the computer, they log on to Windows using their profile, start Outlook, and access their own e-mail account.
Set up separate Windows user profiles On the Windows taskbar,
click the Start button, point to Settings, and then click Control Panel.
Double-click the Usersicon.
Create a new user profile.
If you want to password protect your Inbox, add a password to the new user profile. You'll be asked for this password whenever you start Windows. For more information about setting up Windows user profiles and logging on to Windows, see Windows Help.
Set up a separate Outlook account from within each profile Log on to Windows by using the user profile you created above.
Start Outlook.
On the Tools menu, click Accounts, and then click the Mailtab.
Click Add, and then click Mail.
Type the name you want associated with the account, and then click Next.
Follow the rest of the instructions in the Internet Connection Wizard.
If you've already set up an account in your original Windows profile, you'll need to remove that account. Remove your original account Restart the computer and log on to Windows by using your original profile.
Start Outlook.
On the Tools menu, click Accounts, and then click the Mail tab.
Select your e-mail account, and then click Remove.
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